Privacy Policy

The Yorkshire and Humber Fraud Forum Limited

Privacy Notice

Introduction

The Yorkshire and Humber Fraud Forum Limited ("we" or "us" or "YHFF") is a "controller" for the purposes of the Data Protection Act 2018 and the EU General Data Protection Regulation 2016/679.  This means that we are responsible for, and control the processing of, your personal information. 

We take your privacy very seriously and we ask that you read this notice carefully as it contains important information on:

  • the personal information we collect about you;

 

  • what we do with your information;

 

  • who your information might be shared with; and

 

  • your rights.

Information we collect and how we use your information

We collect personal information about you when you become a member, contact us with an enquiry, submit an evaluation form at one of our events, when you submit a response to an online questionnaire on our website or when you speak at, or sponsor, one of our events.

We will collect the following personal information from you for the following purposes:

Categories of personal data

Purpose for processing

Legal basis for processing

 

 

  • Name of organisation

 

  • Full name

 

  • Position

 

  • Postal address

 

  • Email address

 

  • Telephone number(s)

 

  • Membership status and dates

 

Identifying you and managing any membership you or your organisation holds with us

 

To pursue the legitimate interests of YHFF

(to keep our membership records up to date and to interact with you as a member)

Responding to enquires from you if you are a potential member or non-member

To pursue the legitimate interests of YHFF (dealing with correspondence)

Processing your bookings for our events

 

To pursue the legitimate interests of YHFF

(to manage our business and put on events)

Letting you know about events that may be of interest to you

 

To pursue the legitimate interests of YHFF (to manage our business and put on events)

Notifying you of any changes to our website, privacy notice or to our services that may affect you. 

 

To pursue the legitimate interests of YHFF

(to manage our business and keep you updated)

Contacting you for the purposes of market research

To pursue the legitimate interests of YHFF

(to understand how members use our products or services)

 

Marketing and Market Research

If you have consented to receive marketing messages:

  • we will periodically send promotional emails or other material which we think you may find interesting to the email or postal address which you have provided.

 

  • we may contact you for market research purposes.

 

You can opt out of marketing messages or being contacted for market research purposes at any time by emailing info@yhff.co.uk and stating that you wish to unsubscribe.

How long we will keep your personal information

Enquires

If you are not a member and you contact us to make an enquiry, we will retain your information for one year after we have responded to your enquiry.

Members

We will retain your information during your membership and for five years from the end of the membership year in which you cease to be a member of the YHFF, unless we are required by law to retain your personal information for a longer period. 

Speakers and sponsors

We will retain your information for five years from the end of the membership year in which you spoke at one of our events or sponsored one of our events.

Our approach to information security

To protect your information, the YHFF has policies and procedures in place to make sure that only authorised personnel can access the information, that information is handled and stored in a secure and sensible manner and all systems that can access the information have the necessary security measures in place.

Sharing your information

The YHFF is run and organised by a committee of Directors (and assistants) and an administrator, who are employed by various other partner organisations. You can find out about our Directors at http://www.yhff.co.uk/content/557/yhff-board and our Partner organisations at http://www.yhff.co.uk/content/556/partners. Your personal data will be shared with these individuals and their organisations in order for the YHFF to meet its objectives and run events and with any individual or organisation who assists the YHFF in meeting its objectives, for example an event organiser.

Your rights

Please contact us at info@yhff.co.uk to make any of the requests listed below. We may need to verify your identity for your security, in which case your response will be necessary for us to process your request.

The right to access information we hold about you

At any point you can ask us what information we hold about you, why we have that information, who has access to the information and where we got the information. Once we have received your request we will respond within one month of receipt.

The right to correct and update the information we hold about you

If the personal data we hold about you is out of date, incomplete or incorrect, you can inform us and we will ensure that it is updated.

The right to have your information erased

You have the right to request that we delete your personal data. When we receive your request, we will confirm whether the data has been deleted or tell you the reason why it cannot be deleted.

The right to object to processing of your personal data

You have the right to request that we stop processing your data. Upon receiving the request, we will contact you to tell you if we are able to comply or if we have legitimate grounds to continue. We may continue to hold elements of your data in order to ensure we comply with your other rights.

The right to ask us to stop contacting you with direct marketing

You have the right to request that we stop contacting you with direct marketing.  

The right to data portability

You have the right to request that we transfer your personal data to another controller. Once we have received your request, we will comply where it is feasible to do so.

Right to Complain  

If you are unhappy with our processing of your data you can make a complaint by contacting the Information Commissioner's Office at https://ico.org.uk/.

Changes to this privacy notice

We may change this notice from time to time. You should check this notice occasionally to ensure that you are aware of the most recent version that will apply each time you access the website. If we make material changes to this notice we will contact you to tell you this.

 

Cookies and Tracking

Use of cookies

A cookie is a small text file which is placed onto your computer (or other electronic device) for record keeping purposes when you access our website.

In most cases we will need your consent in order to place cookies on your device when you access our website. The exception is where the cookie is essential in order for us to provide you with a product or service you have requested.

We use functional first party cookies on this website to:

a)     recognise you whenever you visit this website (this speeds up your access to the website as you do not have to log in each time); and

b)     make your online experience more efficient and enjoyable.

We use third party cookies (Google Analytics and AddThis) on this website to:

a)     carry out research and statistical analysis to help improve our content, products and services and to help us better understand our members' requirements and interests; and

b)     enable you to share our site on social media.

To find out more about Google Analytics and how to change your personal settings please visit: https://support.google.com/analytics/answer/6004245?hl=en

To find out more about the 'AddThis' widget please visit: https://www.oracle.com/legal/privacy/addthis-privacy-policy.html

We do not use advertising cookies on this website.

Consent

If you visit our website when your browser is set to accept cookies, we will interpret this as an indication that you consent to our use of cookies and other similar technologies as described in this website cookie policy. If you change your mind in the future about letting us use cookies, you can modify the settings of your browser to reject cookies or disable cookies completely.

How to turn off cookies

If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of this website. All browsers provide tools that allow you to control how you handle cookies. These settings are normally accessed via the 'preferences' or 'options' menu of the browser you are using. If you require more information about cookies and how to manage them, please visit http://www.allaboutcookies.org/manage-cookies/ or the Information Commissioner’s webpage on cookies: https://ico.org.uk/for-the-public/online/cookies/.