Privacy Policy

Introduction

The Yorkshire and Humber Fraud Forum Limited ("we" or "us") is a "controller" for the purposes of the Data Protection Act 1998 and the EU General Data Protection Regulation 2016/679.  This means that we are responsible for, and control the processing of, your personal information. 

We take your privacy very seriously and we ask that you read this policy carefully as it contains important information on:

  • the personal information we collect about you;
  • what we do with your information; and
  • who your information might be shared with.

How we use your information

We will collect your personal information for the following purposes:

a)     to identify you and manage any membership your organisation holds with us;

b)     to process any bookings;

c)     let you know about events that may be of interest to you — see 'Marketing’ section below;

d)     customise our website and its content to your particular preferences; and

e)     notify you of any changes to our website or to our services that may affect you.

The use of personal information in these ways is necessary for the performance of the contract with us to which you are a party.

Marketing

We may periodically send promotional emails or other information which we think you may find interesting using the email address which you have provided.

From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

You can opt out of marketing messages at any time by emailing info@yhff.co.uk and stating that you wish to unsubscribe.

Please see 'The right to ask us to stop contacting you with direct marketing' below for further information.

Information which we may collect

We collect personal information about you when you become a member with us, contact us, when you submit an evaluation form at one of our events or when you submit a response to an online questionnaire on our website.

We may collect the following personal information:

a)     organisation;

b)     full name;

c)     postal address;

d)     email address; and

e)     telephone numbers;

How long we will keep your personal information

We shall retain your information for three years from the day you cease to be a member of The Yorkshire and Humber Fraud Forum Limited, unless we are required by law to retain your personal information for a longer period. 

Our approach to information security

To protect your information, The Yorkshire and Humber Fraud Forum Limited has policies and procedures in place to make sure that only authorised personnel can access the information, that information is handled and stored in a secure and sensible manner and all systems that can access the information have the necessary security measures in place.

Your rights

In order to process any of the requests listed below, we may need to verify your identity for your security. In such cases your response will be necessary for you to exercise this right.

The right to access information we hold about you

At any point you can contact us to request that the information we hold about you as well as why we have that information, who has access to the information and where we got the information. Once we have received your request we will respond within one month of receipt.

The right to correct and update the information we hold about you

If the data we hold about you is out of date, incomplete or incorrect, you can inform us and we will ensure that it is updated.

The right to have your information erased

If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request, we will confirm whether the data has been deleted or tell you the reason why it cannot be deleted.

The right to object to processing of your data

You have the right to request that The Yorkshire and Humber Fraud Forum Limited stops processing your data. Upon receiving the request, we will contact you to tell you if we are able to comply or if we have legitimate grounds to continue. If data is no longer processed, we may continue to hold your data to comply with your other rights.

The right to ask us to stop contacting you with direct marketing

You have the right to request that we stop contacting you with direct marketing. In order to process your request we may need to verify your identity for your security.

The right to data portability

You have the right to request that we transfer your data to another controller. Once we have received your request, we will comply where it is feasible to do so.

Consent

In those cases where we need your consent to hold your information, we will ask you to check a box on any form requiring consent.  By checking these boxes you are stating that you have been informed as to why The Yorkshire and Humber Fraud Limited is collecting the information, how it will be used, for how long it will be kept, who else will have access to it and what your rights are as a data subject.

Sharing your information

Where necessary to fulfil our obligations to you, The Yorkshire and Humber Fraud Forum Limited may pass your details to third parties where this is necessary for the functioning of our services. 

The Yorkshire and Humber Fraud Forum Limited is run and organised by a committee of Directors (and assistants) and an administrator, who are employed by various other partner organisations.  Your data will be shared with these individuals and their organisations in order for the Yorkshire and Humber Fraud Forum Limited to meet its objectives and run events and with any individual or organisation who assists the Yorkshire and Humber Fraud Forum Limited in meeting its objectives, for example an event organiser.

Cookies and Tracking

Use of cookies

A cookie is a small text file which is placed onto your computer (or other electronic device) when you access our website. We use cookies on this website to:

a)     recognise you whenever you visit this website (this speeds up your access to the website as you do not have to log in each time);

b)     obtain information about your preferences, online movements and use of the internet;

c)     carry out research and statistical analysis to help improve our content, products and services and to help us better understand our customer requirements and interests;

d)     target our marketing and advertising campaigns more effectively by providing interest-based advertisements that are personalised to your interests; and

e)     make your online experience more efficient and enjoyable.

In most cases we will need your consent in order to use cookies on this website. The exception is where the cookie is essential in order for us to provide you with a product or service you have requested.

Consent

If you visit our website when your browser is set to accept cookies, we will interpret this as an indication that you consent to our use of cookies and other similar technologies as described in this website cookie policy. If you change your mind in the future about letting us use cookies, you can modify the settings of your browser to reject cookies or disable cookies completely.

Description of cookies

Cookies are pieces of information that a website transfers to a user's computer's hard disk for record keeping purposes.

How to turn off cookies

If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of this website. For further information about cookies and how to disable them please go to the Information Commissioner’s webpage on cookies: https://ico.org.uk/for-the-public/online/cookies/.

Enquiries

When contacted with an enquiry, The Yorkshire and Humber Fraud Forum Limited will hold the entity name and contact details only for the purposes of handling the enquiry.

The online forms are subject to the same cookies and tracking as the rest of the website (see the above section “Cookies and Tracking” for more information).

Right to Complain

You can make a complaint to us by contacting us or the data protection supervisory authority – in the UK, this is the Information Commissioner's Office, at https://ico.org.uk/.

Changes to this policy

We may change this policy from time to time. You should check this policy occasionally to ensure that you are aware of the most recent version that